![]() Locate the picture on your computer, select it, and then select Insert. To insert the picture in a different Office program, open that program and select Insert > Pictures. If you need more columns, such as for an order. For more info on using the dialog box, see Edit Data Source. In the New Address List dialog box type recipient information in each column as appropriate. Give the picture a name, and save it on your computer. Choose Select Recipients > Type a New List. If you want to use the shape later, right-click it, and select Save As Picture. The selected cells are merged into a single cell that takes up the entire width and height of the original cells. Reuse your custom shape in another Office program It was created with an earlier version of PowerPoint, but the process is the same. Here's a detailed video showing the different ways to use edit points. Then click Next: Select recipients at the bottom. If your letter is in another Word file, click the Start from existing document to open that file. Click the Use the current document option to use your current letter for the task. Add any color fill or effects after you have finished. On the following screen, Word will ask what document you want to use for mail merge. It’s easier to use edit points if the shape doesn’t have any fill or style. Use the white square edit points to change the curvature of the line between two black edit points. On the toolbar, select the Shape Format tab, and in the Insert Shape group, select Edit Shape > Edit Points.ĭrag the black edit points to change the shape. If you're unsatisfied with the choices you get, start over by unselecting the shapes, and then repeat this procedure, selecting a different shape first than you did in the previous attempt. Note that the order in which you select the shapes to merge may affect the options shown to you. The following table illustrates the effect of each option on the sample of two circles that are slightly overlapping, like so: Summary This article explains how to use the Mail Merge feature in Microsoft Word to create and to print form letters by using data from a Microsoft Excel worksheet. On the Shape Format tab, in the Insert Shapes group, select Merge Shapes to see a menu of merge options. (If you don't select any shapes, then the Merge Shapes button in step 2 will be grayed out.) The Mail Merge pane appears on the right, ready to walk you through the mail merge.Select the shapes you want to merge: press and hold the Ctrl key while you select each shape in turn. To begin the mail merge process, you first need to choose what sort of document you want to create. For example, FirstName, LastName, and Address are header rows. The first row of the table is the header row and contains the field names for the data source. Word can automatically insert all the appropriate greeting text, title, and name fields at once, so you don’t have to insert the text and required merge fields yourself.ĭata source information is stored in a table. Word can automatically insert all the appropriate address fields at once, so you don’t have to insert the five or six merge fields yourself.Ī group of merge fields that make up the greeting line of a mail merge document, such as “Dear Mr. For example, a single address is made up of a name, street address, city, state, and zip code. ![]() An example would be: Dear «FirstName».Ī group of merge fields that make up an address in a mail merge document. Merge fields appear with chevrons (« ») around them. For example, a single record would include a person’s first and last names, address, phone number, and date of birth.Ī merge field is where you want to insert the information from a data source into a main document. For example, the field «LastName» would only contain people’s last names.Ī record is an entire set of data fields that relate to a single thing or person. Excel spreadsheets, Access databases, or Word document tables are good examples of data sources.Ī data category that stores a specific piece of information. For example, it has records containing the names and addresses of the people a mail merge letter is sent to. The starting document contains the field names for the variable information, like the names and addresses that will be inserted.Ī file that contains the information to be inserted into the main document during a mail merge. (Main Document) A document that contains the information that is the same for each merged document.
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